About SG Finance Manual

I. Purpose of the SG Finance Manual

This manual is written for financial representatives of SG funded student organizations to inform them of the policies and procedures of SG Finance so that they can manage A&S fees efficiently. It covers the basic financial policies of Student Government and outlines the responsibilities, restrictions and penalties related to the use of A&S fees. The manual is revised and updated as changes occur. This copy is updated through the date listed on the cover page.

II. Authority and Effect of the SG Finance Manual

The policies and procedures outlined in this manual are a compilation of the rules and laws that govern the operation of SG Finance. Florida Statutes, the University of Florida Handbook on Business Procedures, and the Constitution and Statutes of the University of Florida Student Body provide the authority and contain the laws that support these policies and procedures. Relevant statutes will be referred to throughout this document. These statutes must be strictly adhered to and will be vigorously enforced. Failure to comply with the provisions of this manual will result in action by the Student Body Treasurer or the Student Senate under Chapter 806 of the Student Body Statutes. The misuse of Student Body funds is an offense against the Student Body and is punishable through Student Honor Court proceedings.

III. Duties of Student Government Funded Organizations

A. Each organization, funded wholly or in part by Student Government, must obtain a copy of, and is responsible for compliance with, the contents of the SG Finance Manual and the Student Body statutes regarding financial transactions.

B. Financial representatives of each organization must turn over all financial materials to their successors at the end of their terms of office.

C. Financial representatives are required to report to the SG Finance Office to sign a signature card, authorizing their signature on Student Activity Requisitions (SARs). Representatives are required to participate in finance training, which will be arranged by the Office of the Treasurer.

D. Notify the SG Finance Office of change in officers.

E. The organization is responsible for acting in accordance with the constitution and statutes of the Student Body, which have precedence and absolute authority over all Student Government funded organizations. These statutes are written to prevent the misuse of Student Body funds and to provide equal access for all students to the benefits of Student Body funds expenditures.

IV. Student Government Funding Guidelines

A. The organization must be officially registered with the Office of Student Activities. Any unregistered organization or any organization with a deficiency listed on the “Registered Suspended Student Organizations” report will not be allowed to submit new SARs.

B. Organizations must re register each Fall semester to complete eligibility requirements.

C. The President and Treasurer of each student organization are required to sign the Statement of Understanding. Signature acknowledges understanding of SG Finance procedures and policies.

D. New organizations must be registered for eight weeks before receiving funds under the budget process. This does not preclude a new organization from requesting funds under the Special Request process.

E. SG funded organizations may not charge membership fees.