In this day of concern over privacy in every form, the University of Florida assures the confidentiality of student educational records in accordance with State University System rules, state statutes, and the Family Education Rights and Privacy Act of 1974 (aka The Buckley Amendment.) The complete policy can be found in the Undergraduate Catalog http://www.reg.ufl.edu/01-02-catalog/academic_regulations/#confidentiality.
Basically the Buckley Amendment states that access to confidential information, beyond that required for normal business of the University of Florida, may be granted only to the student. The only information that may be publicly released is directory information, which includes items such as name, class, college, major, and telephone number. Non-directory information, such as grades and/or disciplinary records, will not be released to a third party without express written consent of the student. The exception to this rule is for parents of dependent students, as defined by the IRS. Upon presentation of proof, noting this exception, to the University Registrar's Office, parents have the same rights as their students. All students, however, will be notified of the release of the information to a third party.
The university assures the confidentiality of student educational records in accordance with State University System rules, state statutes and the Family Educational Rights and Privacy Act of 1974, as Amended, known as the Buckley Amendment.
Student directory information that can be released to the public is limited to name, class, college and major; dates of attendance; degree(s) earned; honors and awards received; local, permanent and e-mail addresses; telephone number; most recent previous educational institution attended; participation in officially recognized activities and sports; and the weight and height of members of athletic teams.
Currently enrolled students must contact the appropriate agency(s) to restrict release of directory information. The Office of the University Registrar, the Division of Housing and University Personnel Services routinely release directory information to the public. In addition to requesting this restriction from the Office of the University Registrar, students who live on campus must also request this restriction from the Division of Housing (next to Beaty Towers). Students who are university employees also must request this restriction from University Personnel Services.
Student educational records may be released without a student's consent to school officials who have a legitimate educational interest to access the records. "School officials" shall include:
- An employee, agent or officer of the university or State University System of Florida in an administrative, supervisory, academic or research, or support staff position;
- Persons serving on university committees, boards, and/or councils; and
- Persons employed by or under contract to the university to perform a special task, such as an attorney or an auditor.
"Legitimate educational interest" shall mean any authorized interest or activity undertaken in the name of the university for which access to an educational record is necessary or appropriate to the operation of the university or to the proper performance of the educational mission of the university.
The university may also disclose information from a student's educational records without a student's consent to either individuals or entities permitted such access under applicable federal and state law.
Students have the right to review their own educational records for information and to determine accuracy. A photo I.D. or other equivalent documentation or personal recognition by the custodian of record will be required before access is granted. Parents of dependent students, as defined by the Internal Revenue Service, have these same rights upon presentation of proof of the student's dependent status.
If a student believes the educational record contains information that is inaccurate, misleading, or in violation of his or her rights, the student may ask the institution to amend the record. The UF Student Guide outlines the procedures for challenging the content of a student record as well as the policies governing access to and maintenance of student records.